Virtual Document Safe Storage

16 Jul Virtual Document Safe Storage

Virtual document storage is the conversion of physical files to electronic documents that can be shared and accessed. It can help reduce the amount of space needed to store physical files as well as enhance security by locking down certain portions of a file to specific users.

Online storage systems are especially helpful for businesses that handle large amounts of paper. Paper documents are difficult to track and secure without sophisticated security systems or ad-hoc checkout procedures. They are also more vulnerable to being lost or destroyed during a disaster like a fire. Electronic files are simpler to track and less likely to be lost. They also resist destruction better.

Egnyte Governance Guide

A virtual document is an documentum object that has component files. Component files may be stored in different formats. The virtual document author specifies the logical order of the components. This ordering may differ from the logical order of the files within the context of a folder-based grouping that is similar to a conventional file-folder structure. If the logic of components changes, the entire virtual document should be re-ordered to reflect these changes.

While every business can Acquisition of assets benefit by implementing an online storage system, organizations that have a tradition of paper-based operations, such as accountants and law firms may see significant improvements in productivity when they implement one. Secure online document systems can safeguard your data and help ensure that your workflows run smoothly with the right controls.