19 Nov Effective Board Meeting Preparation
A well-run board meeting is among of the best ways to ensure that everyone can participants to take part in difficult issues and to make important decisions. The key to facilitating productive meetings is ensuring that everyone is on the same page and that they have been given the opportunity to read through the materials prior to. This permits more discussion and helps boards make informed decisions in the best interest of the company.
Board members are often busy and have probably many commitments on their calendars. It is therefore important to plan board meetings ahead and ensure that all directors are able to accept the invitation. It’s also a good idea to create an agenda for board meetings in order that all directors can easily access the material prior the meeting.
On the day of the board meeting The most important thing is to efficiently manage the time of the board. This includes making sure that every agenda item is relevant and actionable, and that there is sufficient information available on each item. It’s a good idea to assign each item an amount of time so that the board can move through the agenda without being entangled in discussions that aren’t serving a purpose.
It’s also a good idea, after each meeting, to solicit feedback through an online poll on your board’s website. This will aid in reducing the level of frustration and help prevent issues from boiling over. This will also improve the organization of future board meetings and ensure that the board members are prepared for tough decisions.
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