Top 5 Data Room Features

12 Aug Top 5 Data Room Features

A virtual data room is a secure platform that gives you a secure storage space to share sensitive documents and data with outside parties. It is ideal for due diligence, M&A deals, raising capital and more. In contrast to free file-sharing tools dedicated VDRs provide powerful tools such as Q&A and document versions that can help you keep the deal moving along and keep your data safe.

Audit trails are a great method to monitor all user activity and ensure compliance. Limit access to sensitive data based on user roles and permissions that can be revoked. Data breaches can be prevented by conducting a full audit that shows the entire user’s actions.

Use smart full-text search to quickly find files in the virtual data room. Sort files into logical folders and tags to make it easier for users to find specific documents. Utilize a multilingual user interface to allow users to collaborate in the language they feel most comfortable with. Improve collaboration with answers coordinators that let experts submit questions and answer them directly without revealing their PII or email address. Directly send questions to most appropriate experts and track them using detailed analytics.

Protect sensitive data with fence view. This feature blocks unauthorized viewing by only showing a small portion of the screen when the user hovers their cursor over the image or document. The rest is hidden by a watermark, which contains the recipient’s email address as well as their IP address to discourage leaks and increase the ability to trace.

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